ThinkTank is a cloud-based digital engagement system that empowers leaders of critical projects and initiatives to drive amazing outcomes from teams, while obtaining essential stateholder alignment and buy-in.
ThinkTank helps leaders:
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Engage clients and distributed team members via secure and private ThinkSpaces
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Turn on/off anonymity resulting in more ideas and feedback from participants who may previously not have participated or shared their "truth"
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Host client presentations and capture real-time input
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Use best practice templates and activity management to guide the project team through critical stakeholder engagement steps with flexibility for Leaders to update sessions on the fly
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Engage distributed team members in live sessions or asynchronously while revisiting and reusing ThinkSpace sessions as often as desired
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Create actionable session and project reports in Word, Excel and HTML
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Enable participation via laptops, tablets, or mobile phones
By the end of this module you will
- Create your own ThinkTank sessions
- Invite participants
- Add activities to your agenda
- Categorize results and move across assessments
- Record decisions or plans in a matrix
- Export your results into word or excel
This module takes approximately 1 hour to complete.
After this module, you will move onto Module 2, which is a use case specific exercise.
Step 1 - Get familiar with leading a ThinkTank session
As a ThinkTank leader you will now setup your own ThinkTank session which you can invite participants to attend.
- Log into your ThinkTank training environment using your account details
- Create a new session in ThinkTank on the top right hand corner using the + icon and give it a name and a simple passkey
- Get familiar with the main items for ThinkTank
- Designer tab - lists all of the activities that are used create a ThinkTank session
- Navigation - Lists all of your planned activities for your ThinkTank session
- Visibility dot - The green dot allows a leader to turn the visibility of features on or off for participants
- Magnet button - Allows leaders to 'drag' participants to a certain activity or partof an activity
- Create a unique email invitations by clicking the Invite button at the top of the navigation bar
- Invite yourself as a guest using a separate web browser or 'private' browser tab. Use a different email address such as youremail+1@domain.com
- See the difference between a Leader view and a Thinker view with the images below
Step 2 - Create your first custom crowdsource
In this section, you will create a crowdsource to allow a large group of people to anonymously type in their responses and as a group you will enable them to 'crowd- sort' the answers
- In the Designer tab, select the Custom Crowdsource and drag it into the Navigation tab under Agenda
- Rename (double click) the activity in the navigation tab to 'Your Vacation Home'
- Rename (double click) the Questions column to Category and click off the green dot for the column and the input box
- Delete all of the content and add the question to the category column "Where do you want your vacation home to be?"
- As a participant add a group of locations to emulate crowdsourcing
- In the Category column add the categories "City, Beach, Nature and Other" and then indent
- You can now Crowd-Sort the responses in to their countries. You can ask participants to do this as a way to speed up the process. Fastest finger first!
*TIP
You can paste content from another app such as Excel by using the Special Paste icon and select Paste from another application
Crowdsource Activity Video
Step 3 - Vote on the top 3 additions
In this section, you will copy a category of the previous crowdsourced answers and setup a vote to determine the top 3
- In the Designer tab, select Custom Assessment and drag it to the Agenda
- Rename the activity to 'Pick your top 3' and change the column settings to a Check Box and set the allocation to 3
- Test the activity by selecting 3 and voting. Sort the results to see the top 3 checked
Pick your top 3 video
Step 4 - Assess the top 3 by two dimensions
In this section, you will use your top 3 results and create a two dimension assessment to map the results on a heat map
- In the Designer Tab, select Custom Assessment and drag it to the Agenda
- Rename the activity to 'Cost vs Fun'
- Change the column to 'Point Range' and rename it to 'Cost'
- Change the description of the column to '1= Expensive, 5 = Cheap'
- Add a second column and rename it to 'Fun' with the description '1 = Least, 5 =Most'
- Using the top 3 results from the previous activity, highlight the results and drag them into your 'Cost vs Fun' activity on the navigation panel
- Vote on the results as a test
- In the results, add an additional tab and select Heat Map in the dropdown
- Change the background image to Red-Green
- View the results to see the least Cost vs most Fun result
Cost vs Fun Assessment Video
Step 5 - Create an action plan and report
In this section, you will take your top result and create an action plan on a matrix. A matrix activity is perfect for structured tabular data like a plan.
- In the Designer tab select Custom Matrix and rename it to "Plan"
- Add columns for Date to visit (date), Owner (text) and Status (Single Select "Booked or Not Booked")
- Drag the top result from the previous Cost vs Fun activity across and fill in the details
- In the top right hand corner select your Initials and choose Session Report
- Submit the report into Word or Excel and download the results
Matrix & Report Video
You have now completed the first module of ThinkTank leader training
Continue to test and discover other ThinkTank features, such as:
- Turning on and off anonymity
- Logging into a separate browser to practice, and better understand and envision the participant experience.
For more information about ThinkTank features go to the Success Center.
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