The Presentation Activity provides Leaders with an interactive medium to present Microsoft PowerPoint Presentations to a group of Thinkers in a ThinkTank Session. Leaders can enable real-time feedback capability so that Thinkers can comment on each slide as it is presented.
The following features and functionality are available in the Presentation activity:
- The selected Presentation slide comprises the main workspace.
- Thumbnail previews are displayed to the left of the main screen. Click on a thumbnail to display that slide in the main workspace.
- Comments area, on the right side of the screen, holds any comments that are added to slides.By default, Thinkers can add comments to the slide, but you can click on the Green Dot at the bottom text entry box to prevent Thinkers from commenting.
- Activity toolbar, at the upper right contains several operations, including slide navigation, text editing operations, and the Magnet.
- Green Dot at the upper right of the Comments column indicates that Thinkers can view the Comments column. If the Leader toggles this dot to gray, Thinkers cannot view the column.
- Green Dot at the lower right Add Comments field indicates whether Thinkers can add comments to the slide. Click on this Green Dot so it turns gray to prevent Thinkers from adding comments to the slides.
When you add a new Presentation activity to the Navigation tab, you must upload a PowerPoint file to the activity. If the .pptx file that you are trying to upload contains SmartArt and a notification indicates that the file is unsupported, try re-saving the file as a .ppt file and upload the file again. Also, you must remove password-protection from the file as it will not upload successfully. Please note that .pptx files saved in the Open XML format cannot be uploaded.
To upload a PowerPoint File:
- After adding a Presentation activity to the Navigation tab, select the activity so it highlights blue. From the main workspace, you can upload a file.
- Click on Choose File to locate and select the presentation file.
- After selecting the file, click on Submit. The conversion may take several seconds to complete, and then the slides display in the activity.
Leaders should note that network and/or ThinkTank's performance may be adversely affected by Presentations containing a greater number of slides (independently or coupled with) a greater number of Session Participants. Participants may experience longer slide loading times when viewing larger presentations/images or possible delays in navigation to an activity containing a greater number of slides.
While there are no definitive limits because of multiple factors involved in Session success and performance - network bandwidth/capacity, # of participants, locations of participants, # of activities in a Session, complexity of activities, large photos in visual activities, etc., Leaders should be cognizant of all of these potential factors that may affect ThinkTank's performance. Leaders should allow extra time for participants' slides to load when navigating (by either Magneting or in Follow-me mode) to larger Visual activities.
The Presentation Activity Toolbar contains the tools needed to conduct an interactive slideshow, so Leaders can Indent/Outdent, Delete, Cut, Copy, Paste, Paste Special and Magnet Thinkers. Thinkers can complete some of these operations if Leaders grant them the appropriate permissions. For more information, see Presentation Activity Settings.
For information on the text editing functionality, such as Indent/Outdent, Cut/Copy/Paste/Paste Special, and Magnet, see the following topics:
While you present a slide show to Thinkers, you can switch into full screen mode to provide a larger, more focused viewing area for images, which enhances slides with a lot of text or detail.
To switch to full-screen mode, click on the Full screen icon at the lower right of the main slide:
- Full screen mode hides the Navigation, Thinkers, Designer, Instructions, and Documents tabs.
- Full screen mode also hides the Thumbnails column and the upper brand bar displaying the ThinkTank logo and your profile initials/network connectivity status.
Full-Screen Per User
Each user must enable full screen mode on his or her own screen if desired, so if Leaders switch to full-screen mode for specific slides, Leaders should ask Thinkers to also switch to full screen mode. Alternatively, Thinkers can switch to full-screen mode if the Leader remains in regular viewing mode.
Note: Please note that Leaders cannot Magnet Thinkers into full-screen mode - Thinkers must manually switch to full-screen mode on their own.
In full-screen mode, the Comments column remains visible by default (Leader full-screen view shown below). For Thinkers, full-screen mode hides any visible tabs that the Leader made visible (Green Dot on Leader’s screen).
Full Screen: Slide Navigation
- In full screen mode, you can navigate through the slides by clicking or tapping on the bottom toolbar arrows shown below:
- UP/DOWN ARROWS: Press the up arrow (Previous Slide) or down arrow (Next Slide) key to progress through the presentation.
- RIGHT/LEFT ARROWS: Press the right arrow (Next Slide) or left arrow (Previous Slide) key to progress through the presentation.
Full Screen: Show and Hide Comments Column
In full-screen viewing mode, the Comments icon displays at the lower right, which allows Leaders and Thinkers to toggle the visibility of the Comments column and to see a total count of comments made per slide.
- Click on the blue Toggle Comments Pane icon shown below to show/hide the Comments column:
- The number at the right indicates the total number of comments made in the slide.
Full Screen: Touch Screen and Mouse Gestures
While in full-screen, tablet users can tap on icons, pinch to zoom, and tap+hold to pan around images.
- To switch to full-screen mode, tap on the Full Screen icon.
- To zoom in and out while in full-screen, tap on the Zoom In/Zoom Out icons at the lower right:
- Pinch the image to zoom in the image.
- Zoom the image up to 400% of the original size.
- While zoomed in, tap and hold to pan around the image.
Return to Normal Viewing Mode
To return to normal viewing mode, click on the Full Screen icon at the lower right.
Note: Leaders and Thinkers can also click on the "X" at the upper left to exit full-screen mode at any time during the presentation.
The Comments column, located at the right, displays all of the comments for a selected slide. Unread comments display in bold font, and read comments display in normal font.
To add a comment:
- Select the desired slide by highlighting it in the Thumbnails column. Magnet Thinkers to the slide, if necessary.
- Ask Thinkers to add comments in the text entry box at the bottom of Comments column, and then hit the Enter/Return key.
- Close the Navigation tab (by clicking on it) to provide Thinkers with a larger main display window to view the slides.
- Disable Thinkers’ ability to freely navigate through the presentation. To do this, click on the activity tile's gear wheel icon in the Navigation tab, and remove the “Allow Thinkers to Navigate within this Activity” check mark. This will deactivate the Thumbnails tab, and allow the Session Leader to navigate all Thinkers through the presentation by either:
- Clicking on the Magnet in the activity toolbar to bring Thinkers to the Leader’s view
Note: Note: This option means Leaders must remember to click the Magnet for each slide to ensure Thinkers are viewing what the Leader wants them to see.
- Enabling “Follow Me” mode (double-clicking the Magnet), so that Thinkers automatically view the Leader’s navigation through the presentation
- During a Presentation activity, try to have an activity that gathers quick feedback every 3-7 slides. It keeps Thinkers engaged. For example:
- “Now that you’ve seen the product roadmap, where do you rate us in terms of product area X?” (Quantitative Feedback)
- “What are your reactions to the first set of slides?” (Qualitative Feedback)
- Consider the amount of slides, and number of users. If your presentation contains more than 20 slides, it is highly recommended to break it into several activities. This will help prevent delays in slide rendering times and using the Magnet to pull Thinkers to the activity.